Sample plan · fictional clientDraft plan for Golden Hour Events
A portfolio that books consults, and a portal that keeps every couple calm
A beautiful portfolio site with an inquiry form that checks your calendar, sends a brochure automatically and books a consult, plus a private portal where each client sees their timeline, vendors and payments.
Your part in this draft
- 1Pick a design2 directions
- 2Mark what matters9 features
- 3Answer two questionsQuick ones
- 4Tap doneWe send the final plan
Everything saves as you tap, separately for Maya and Theo. Try it: nothing here leaves your browser.
What changes for you
Inquiries arrive as "Are you free June 14?" emails
The form checks the date and sends your brochure before you've seen it
Timelines live in a dozen spreadsheets and threads
Each event has one portal with the timeline, vendors and to-dos
You chase deposits and final payments
Payment reminders go out on schedule, with a link to pay
Pick a direction
Early homepage mockups, desktop and phone. Flip between them and react to each. The favorite gets refined on a private preview link; you can also mix and match.
Golden hour
Champagne and deep brown with an elegant serif and string lights over a dinner table. Warm and romantic, made for weddings and milestone celebrations.
How it works, on a phone
The moments that matter most, drawn the way your customers and team will see them.
Tell us about your day
Saturday, June 12, 2027 is available!
Guest count
120–150
Venue
Still looking
Planning style
Full planning
Book a consult
The inquiry form
Checks your calendar as they type the date. If you're free, the brochure and a consult link arrive in a minute.
Jordan & Sam · June 12
Venue walkthrough
DoneDone · Mar 4
Florist proposal
YouReview by Apr 10
Final payment
Upcoming$3,200 due May 12
Timeline draft
PlannerMaya is on it
The client portal
Each couple sees their own timeline, with what's done, what's next and who's handling it.
Golden Hour client portal
Good morning, Jordan! Hair and makeup start at 10. Florals arrive at the venue at noon.
Amazing. Can the photographer get a shot with Grandma first?
Added to the shot list. Enjoy your morning, we've got this.
Day-of messages
Planners message clients inside the client portal, so no one digs through text threads on the big day.
What matters most to you?
Mark each piece Must have or Skip for now. The final plan is built around your must-haves; skipped items aren't lost, just set aside.
Website
Portfolio galleries
Real celebrations, by type and venue
Real wedding stories
Short write-ups that also help with search
Services and packages
What's included, with starting prices or not, your call
Inquiries
Date-checking inquiry form
Checks your calendar before they hit send
Automatic brochure
Your pricing guide sent the minute they inquire
Consult booking
On either planner's calendar
Client portal
Timeline and to-dos
Shared checklist per event
Vendor contacts
Every vendor, contract and arrival time
Payment schedule
Reminders and a pay link for each installment
How we get there
We do the building. Here's everything you're needed for, start to finish.
- 01
Approve and pick a design
Building starts the same day.
Your part: One email
- 02
We build on a private preview
Site, inquiry form and portal.
Your part: Send favorite photos
- 03
Write the stories
We draft the pages and real wedding stories.
Your part: One read-through
- 04
Setup call
Domain, email and calendars move into your name.
Your part: One call, together
- 05
Launch
Live, with a test inquiry run end to end.
Your part: Final OK
- 06
Training
Set up a real event in the portal, together.
Your part: One walkthrough
Good to know
Rules we build around for event planning websites
Research to support your own review, not legal advice. You approve everything that goes live.
Photo rights
- Why it matters
- Photographers usually own their images, and guests appear in them
- How the build handles it
- A credit line on every gallery, used only with photographer permission
Reviews and testimonials
- Why it matters
- The FTC bans fake or cherry-picked reviews presented as typical
- How the build handles it
- Real client quotes only, with their OK
Contracts and deposits
- Why it matters
- Deposit and cancellation terms should be clear before money changes hands
- How the build handles it
- Terms shown beside every pay link
Privacy
- Why it matters
- Portals hold addresses, guest lists and payment info
- How the build handles it
- Private logins, encrypted data, nothing public
Accessibility
- Why it matters
- Image-heavy sites often fail screen readers
- How the build handles it
- Descriptive alt text on every photo, built to WCAG 2.2 AA
| Rule | Why it matters | How the build handles it |
|---|---|---|
| Photo rights | Photographers usually own their images, and guests appear in them | A credit line on every gallery, used only with photographer permission |
| Reviews and testimonials | The FTC bans fake or cherry-picked reviews presented as typical | Real client quotes only, with their OK |
| Contracts and deposits | Deposit and cancellation terms should be clear before money changes hands | Terms shown beside every pay link |
| Privacy | Portals hold addresses, guest lists and payment info | Private logins, encrypted data, nothing public |
| Accessibility | Image-heavy sites often fail screen readers | Descriptive alt text on every photo, built to WCAG 2.2 AA |
What you'll pay providers each month
Every account is in your name and you pay providers directly. Estimates of provider charges, not our fees.
Domain
- Est. cost
- ~$20/yr
Hosting
- Est. cost
- $20/mo
- Notes
- A business plan on Vercel
Database and email sending
- Est. cost
- $0 to start
- Notes
- Free tiers cover expected volume
Payments
- Est. cost
- 2.9% + 30¢ per payment
- Notes
- Through Stripe; ACH bank transfers cost less
| Account | Est. cost | Notes |
|---|---|---|
| Domain | ~$20/yr | |
| Hosting | $20/mo | A business plan on Vercel |
| Database and email sending | $0 to start | Free tiers cover expected volume |
| Payments | 2.9% + 30¢ per payment | Through Stripe; ACH bank transfers cost less |
Who owns what
You do. The domain, hosting, code, data and every login are in your name from the setup call on. When we hand off, our access is removed and everything keeps running without us.
Show starting prices on the site, or only in the brochure?
Roughly what share of your events are weddings vs. everything else?
Ideas for later
Not part of this plan and not priced. Just tell us which sound useful, and we'll revisit them once things are running.
Vendor portal
Vendors see their own arrival times and confirm in one click
Guest RSVP site
A simple wedding website and RSVP for each couple
Proposal builder
Turn a consult into a priced proposal in minutes
Review requests
A thank-you and review ask two weeks after each event
All set?
On a real plan, this is where you’d let us know you’re finished. Within a few days you’d get the final plan, opening with a short “you said, so we changed” summary.
On a real plan, this lets Corey know you're finished.
What MAC Endeavors sees
Live, only in your browserNothing yet. Tap Love it or Not for me on anything above, or leave a note, and it shows up here the moment it saves.